Unit II: Human Resource Planning and Employee Hiring

Human Resource Planning & Employee Hiring

This process ensures that the right people are hired at the right time, in the right job, and with the right skills to meet the organization’s goals.

Job Analysis 

Job Analysis is the process of collecting detailed information about a job to understand what the job includes and what skills are needed.

🧠 In simple words: It tells what the job is all about and what kind of person is needed to do it.

🔍 Key Outcomes of Job Analysis

Uses of Job Analysis:

• Helps in hiring the right person
• Designing training programs
• Setting performance standards
• Deciding compensation

Job Design

Job Design is the process of organizing tasks, duties, and responsibilities into a productive unit of work.

🧠 In simple words: It is about how a job should be structured to improve performance and satisfaction.

🔧 Important Approaches to Job Design

 Objective: To make jobs efficient, satisfying, and motivating for employees.

Human Resource Planning (HRP)

Human Resource Planning is the process of forecasting the organization's future demand and supply of employees, and planning how to fill the gap.

🧠 In simple words: HRP means thinking in advance about how many people are needed, with what skills, and planning how to get them.

📈 Steps in HR Planning

Purpose of HRP

• Avoid shortage or surplus of employees
• Ensure the right talent is available
• Improve productivity and reduce hiring costs

 Summary Table

Methods of Demand Forecasting for Manpower Planning

Demand forecasting means estimating the future need for employees in an organization. It helps in planning how many and what types of employees will be required.

✅ Common Methods of Demand Forecasting

Example: If a company plans to increase sales by 20%, HR can use trend analysis and workload analysis to calculate how many extra salespeople will be needed.

Factors Influencing Human Resource Planning (HRP)

HRP is influenced by both internal and external factors.

Internal Factors (Within the Organization)

 External Factors (Outside the Organization)

Summary Table

Employee Hiring

Employee hiring refers to the process of attracting, selecting, and appointing the right candidate for the right job at the right time.

Methods of Recruitment

Recruitment is the process of attracting potential candidates to apply for job vacancies in the organization.

Internal Recruitment

Recruiting candidates from within the organization.

External Recruitment

Recruiting candidates from outside the organization.

Employee Selection 

Employee Selection is the process of choosing the most suitable candidate from those who have applied for the job.

🧠 In Simple Word, Choosing the right person for the right job.

Process of Employee Selection

The selection process is a step-by-step method to evaluate and hire the best-fit candidate.

Recent Trends in Recruitment

Modern recruitment uses technology, data, and innovation to make hiring smarter and faster.

Example: Google uses online assessments and structured interviews, while startups may use social media or hackathons to recruit tech talent.

📝 Summary Table

Tags: Human Resource Management

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